Policies for Use of McDonnell Room

The McDonnell Room is only available for use during the operating hours of the Alexander Access Services Department. All keycards must be returned to the circulation desk at least 15 minutes prior to the closing of the desk for the day. The room will not be available during the time any classes are scheduled to meet in the room.

Please note:

Any instructors using the room for class-meeting purposes should obtain a keycard before each class session from the Alexander Administration Office.

The McDonnell Room is available to any patron bearing valid Rutger's University ID who is affiliated with the Rutgers Medieval Studies program as a faculty member or student.

Valid RU ID must be left at the circulation desk as collateral for the keycard to the McDonnell Room.

All materials are to be used within the McDonnell Room. Photocopying is not permitted.

The McDonnell Room is to be used for research using items located in the McDonnell collection. No other research or study purposes are permitted.

Please leave any items to be re-shelved on the table near the door.

Instructors who wish to reserve the McDonnell Room for classes in Medieval Studies should contact Jim Niessen, (niessen@rci.Rutgers.edu). Please note that the room has only 12 seats

(Instructions for full-time staff only)

Ask patron for the following:

= Rutgers ID card

= Medieval Studies course in which the patron is enrolled or

= description of faculty or student status in Medieval Studies

Verify that the room is not being used for a class by checking the Event Calendar. Professors using the room for classroom-meeting purposes will obtain a key from Alexander Administration.

Write in date, patron name with Medieval Studies class or status, and time out. Initial the entry and give patron the keycard. Explain that the keycard must be returned 15 minutes prior to the desk closing for the day.

When the key is returned, please write in the time returned and initial the entry. Report any abuse of time or patterns of use to the supervisor.

Rutgers faculty may sign out a laptop computer for use in the McDonnell Room. The laptop (PC not MAC) is stored in the Alexander Library Administrative Office and must be signed out along with the room key. The projector and slide projector are on a cart stored in the locked office next to the McDonnell Room. If the projector is needed someone from Administration or Access Services will need to retrieve it.

Any problems with the materials in the room should be referred to Jim Niessen (Alexander Library Reference Dept.) at: niessen@rci.rutgers.edu.

12/6/02jn, revised 1/31/2006jn/sb

Download a Microsoft Word version of this document and the accompanying Keycard Sign In/Out List: mcdonnellrmpolicy.doc

Download a Microsoft Word version of the instructions for using the McDonnell Room laptop: mcdonnellrmlaptop.doc